Cookie Policy

1. What Are Cookies Cookies are small text files that are placed on your device when you visit a website or use a web-based application. They are widely used to make websites and applications function correctly, to keep users securely signed in, and to remember preferences. Cookies can be set by the website or application you are using (first-party cookies) or by third party services that the website uses (third-party cookies). They can be session cookies, which are deleted when you close your browser, or persistent cookies, which remain on your device for a set period of time.

2. How We Use Cookies The ASOHP platform uses a small number of cookies that are strictly necessary for the platform to function. These cookies enable you to log in to your account, maintain a secure session, and use the sign-in feature. Without these cookies, the platform cannot operate. We do not use cookies for analytics, advertising, tracking, or any purpose other than authentication and session management. We do not use any third-party tracking or marketing cookies.

3. Cookies We Use The following cookies are currently set by the ASOHP platform. All three are strictly necessary cookies and are set by ASOHP directly.

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4. Legal Basis for Cookies Under the Privacy and Electronic Communications Regulations 2003 (PECR), strictly necessary cookies do not require your consent. This is because they are essential to provide a service that you have explicitly requested. The three cookies listed above fall within this category. No consent banner or cookie consent mechanism is required for strictly necessary cookies. We do not ask for your consent to set these cookies because doing so is not a legal requirement and would be misleading, as you cannot use the platform without them.

5. Analytics and Non-Essential Cookies We do not currently use any analytics, advertising, or non-essential cookies on the ASOHP platform or website. No third-party tracking scripts are loaded, and no data is passed to advertising networks. If we introduce any non-essential cookies in the future, we will update this Cookie Policy before doing so and will implement an appropriate consent mechanism in accordance with PECR. You will be given a clear choice before any non-essential cookie is set on your device.

6. Managing and Deleting Cookies Although our cookies are strictly necessary for the platform to function, you can control and delete cookies through your browser settings at any time. Please be aware that if you delete or block the ASOHP authentication cookies, you will be signed out of your account and will need to sign in again. Guidance on how to manage cookies in the most common browsers:

Browser Cookie settings guidance Google Chrome Settings > Privacy and security > Cookies and other site data Mozilla Firefox Settings > Privacy and Security > Cookies and Site Data Apple Safari Preferences > Privacy > Manage Website Data Microsoft Edge Settings > Cookies and site permissions > Cookies and site data

7. Changes to This Cookie Policy We will update this Cookie Policy if we make any changes to the cookies we use or to our approach to cookie consent. The effective date at the top of this policy will reflect the date of the most recent version. We recommend checking this page periodically. If we introduce any non-essential cookies in the future, we will update this policy and implement a consent mechanism before those cookies are set.

8. Contact Us If you have any questions about this Cookie Policy, please contact us: Email privacy@asohp.co.uk Postal address ASOHP Ltd, 3A Evolution, Wynyard Business Park, Wynyard, Durham, TS22 5TB